The Zero Group provides professional printer rental across Derbyshire, including Alfreton, Ashbourne, Bakewell, Belper, Bolsover, Buxton, Chapel-en-le-Frith, and Chesterfield and surrounding areas.
We assess your users, monthly print volumes, document workflows and existing equipment before recommending a suitable printer rental solution. Your proposal can include equipment supply, network configuration, installation, user training, toner replenishment, maintenance and engineer support under one clearly explained agreement.
Simple definition
What does printer rental mean?
Printer rental is a long-term business agreement for professional office printing equipment. Instead of buying the hardware outright, the business pays an agreed monthly equipment cost over a fixed term. A separate managed service can cover toner, remote monitoring, maintenance, replacement parts, labour and engineer support throughout the rental period.
Proven business support
Experience you can rely on
500+
UK businesses supported
Across multiple industries
20+
Years of experience
Established in 1999
3hr
Engineer response target
For covered service calls
2hr
Quote response target
During business hours
Local service coverage
Areas we cover around Derbyshire
Our engineers and support team serve businesses throughout Derbyshire.
Nearby service areas
Select an area to view local product and support information.
Transparent pricing
Printer Rental prices
Flexible agreements for businesses of every size. All quotations are tailored to your print volume, required features and contract length.
Entry level
From
£20/ month
Desktop A4
Compact A4 printers for individual workstations, home offices and small teams with modest monthly volumes.
Colour or mono options
Print and scan capability
USB or network connection
Managed toner available
1–5 users
Most popular
Most popular
From
£40/ month
Floor-standing A4
High-speed A4 workgroup devices for teams sharing a central printer, copier and scanner.
Fast workgroup printing
Automatic document feeder
Secure print options
Network scanning workflows
5–20 users
High volume
From
£60/ month
Floor-standing A3
Full A3 multifunction systems for larger teams requiring high-volume print, copy and scan functionality.
A3 and A4 output
Professional colour
Advanced finishing options
Cloud and network scanning
10–50 users
Illustrative starting prices based on a 60-month equipment agreement. Final pricing depends on device specification, volume, service requirements and contract term.
Why choose Zero
What our printer rental services
can include
Business and office printer rental can cover much more than the hardware.
We can coordinate installation, supplies, monitoring, maintenance and ongoing
support so the service remains straightforward throughout the rental term.
Complete support from day one
Installation, training, maintenance and ongoing
assistance are all handled by one experienced team.
What is included
Built around reliable business support
10 benefits
01
Rental instead of purchase
Spread equipment costs over an agreed contract term.
02
Right-sized equipment
Printers selected around your users, volumes and workflows.
03
Ongoing support
Servicing, repairs and technical support can be included.
04
Transparent costs
Clear equipment rental and service pricing.
05
Automatic toner supply
Remote monitoring can identify low toner levels and trigger replenishment before you run out.
06
Parts and labour included
Covered repairs, replacement parts and engineer labour are included within the service agreement.
07
Proactive monitoring
Device alerts and meter information help us identify issues and manage supplies remotely.
08
Print security
Secure release, user authentication and access controls help protect confidential documents.
09
Digital workflows
Scan documents to email, SharePoint, cloud storage and approved network locations.
10
User training
Operator training helps your team use key print, copy and scanning functions confidently.
Comparison
Renting or buying?
See the difference clearly.
Compare the initial cost, ongoing support and long-term
flexibility of purchasing equipment outright against a
managed lease or rental agreement.
Which option is right for you?
Buying can suit businesses that prefer capital ownership,
while renting can reduce the
initial capital requirement and provide more predictable
equipment costs.
Side-by-side comparison
Choose the funding model that fits your business
2 options
01
Option 1
Buying outright
Upfront cost
Higher initial capital cost
Maintenance
Arranged separately
Repairs
Potential unplanned expense
Upgrade options
Requires another purchase
02
Flexible choice
Option 2
Rental agreement
Upfront cost
Little or no initial capital cost
Maintenance
Available through managed service
Repairs
Covered when included in service
Upgrade options
Flexible review and upgrade options
Our process
Getting your new equipment is simple
From your first enquiry through to installation, we manage everything for you.
01
Discovery call
We review your current equipment, print volumes, workflows, frustrations and future requirements.
02
Tailored proposal
We recommend suitable devices, contract terms and service levels with clear, itemised pricing.
03
Installation and setup
We deliver, install, configure and test the equipment before training your users.
04
Ongoing support
We manage toner, maintenance, remote monitoring and engineer support throughout the agreement.
Industries
Trusted by businesses across Derbyshire
We support organisations of every size with managed print, leasing and document solutions.
Legal and professional services
Secure document handling, controlled printing and dependable high-volume scanning.
Finance and insurance
Auditable print environments, secure release and reliable branch support.
Manufacturing and logistics
Durable equipment for operational documents, labels, reports and multi-site teams.
Education
Cost-controlled printing, departmental reporting and straightforward user access.
Healthcare
Secure workflows for sensitive records with dependable support and device uptime.
Retail and hospitality
Compact, reliable devices for back-office documents, invoices and operational reporting.
Customer reviews
Trusted by Derbyshire Businesses
Businesses throughout Derbyshire trust The Zero Group for reliable equipment and exceptional support.
★★★★★
"The Zero Group have supplied us with two professional Toshiba multifunctional printers. The customer service has been excellent with a prompt and responsive service at all times."
Business printer rental supplies professional office printing equipment for an agreed monthly amount and contract term. A managed service agreement can separately cover toner, maintenance, parts, labour and engineer support.
The rental agreement provides the selected business printer or multifunction device for the agreed term. We can also provide installation, network configuration and a separate managed service covering automatic toner replenishment, remote monitoring, preventative maintenance, replacement parts, labour and engineer support.
Our standard business printer rental agreements are typically 36 to 60 months. The most suitable term depends on the equipment specification, required flexibility and preferred monthly equipment cost.
Yes. Commercial printer rental can cover a fleet across multiple offices or operational sites. Devices can be selected for the workload at each location while monitoring, toner, maintenance and support are managed through a consistent service model.
The terms are often used interchangeably. Printer hire may sometimes suggest a short-term arrangement, while business printer rental commonly refers to a longer fixed agreement. We explain the term and costs clearly before you commit.
Both can spread the cost of professional office equipment over an agreed term. The commercial structure and end-of-term position can differ depending on the funding arrangement, so we show the equipment agreement and any separate managed service clearly before you commit. You can also compare our dedicated printer leasing options if leasing is a better fit.
Compact A4 printers can start from around £20 per month, larger workgroup A4 systems from around £40 per month and A3 multifunction devices from around £60 per month. Final costs depend on specification, term and service requirements.
Yes. We can supply and support anything from one desktop printer to a multi-device office fleet, with equipment selected around each team, location and print requirement.
Yes. We offer desktop A4 printers, workgroup A4 multifunction systems and larger floor-standing A3 devices with colour, scanning and finishing options.
We can review upgrade or expansion options if your number of users, print volumes or workflow requirements change during the agreement.
The service agreement can cover toner cartridges, replacement parts, labour and engineer callouts for the agreed contract period. Depending on the solution, it may also include automatic toner replenishment, remote monitoring, preventative maintenance and usage reporting.
Yes. Our team can deliver the equipment, connect it to your network, configure print drivers and scanning destinations, apply the required security settings and provide operator training.
We target rapid engineer response throughout our supported areas, with many service calls attended on the same working day. Remote diagnostics are also available. The precise service level is confirmed within your proposal.
We provide clear, itemised pricing showing the equipment cost and service cost separately. Included items such as toner, parts, labour, maintenance and engineer callouts are explained before you commit.
Free tailored quotation
Get a tailored quote for your Derbyshire business
Share a few details about your current equipment and requirements. A print specialist will review your enquiry and contact you with practical options and clear pricing.
Free professional installation
Automatic toner replenishment
UK-based support desk
Parts and labour included
Free tailored quote
Request your free quotation
Complete the form and we will respond within two working hours.
Head of Marketing & Data • Updated 7 September 2026 • 1 min read
Get a tailored quote for your Derbyshire business
Share a few details about your current equipment and requirements. A print specialist will review your enquiry and contact you with practical options and clear pricing.
