The Zero Group is one of the UK's leading independent providers of photocopier rental. We supply modern Toshiba and Ricoh multifunction devices on 36–60 month equipment agreements, with toner, maintenance and engineer support available through a separate managed service. With more than 20 years of experience and over 500 active business customers, we help organisations reduce print costs, strengthen document security and simplify fleet management.
Photocopier rental covers the same core requirement people may describe as office copier rental, photocopy machine rental, copy machine rentals or printer copier rental: a professional A3 or A4 multifunction device for ongoing business use. Installation, configuration and a managed service for toner, maintenance, parts, labour and engineer support can be included.
Simple definition
What does photocopier rental mean?
Photocopier rental is a long-term business agreement for multifunction equipment. Toner, servicing and engineer support can be covered by a separate managed service agreement. The quotation identifies equipment costs and the service cover selected.
Proven business support
Experience you can rely on
500+
UK businesses supported
Across multiple industries
20+
Years of experience
Established in 1999
3hr
Engineer response target
For covered service calls
2hr
Quote response target
During business hours
Transparent pricing
Photocopier Rental prices
Flexible agreements for businesses of every size. All quotations are tailored to your print volume, required features and contract length.
Entry level
From
£20/ month
Desktop A4
Compact A4 printers for individual workstations, home offices and small teams with modest monthly volumes.
Colour or mono options
Print and scan capability
USB or network connection
Managed toner available
1–5 users
Most popular
Most popular
From
£40/ month
Floor-standing A4
High-speed A4 workgroup devices for teams sharing a central printer, copier and scanner.
Fast workgroup printing
Automatic document feeder
Secure print options
Network scanning workflows
5–20 users
High volume
From
£60/ month
Floor-standing A3
Full A3 multifunction systems for larger teams requiring high-volume print, copy and scan functionality.
A3 and A4 output
Professional colour
Advanced finishing options
Cloud and network scanning
10–50 users
Illustrative monthly equipment prices on a 60-month agreement: desktop A4 from £20, floor-standing A4 from £40 and floor-standing A3 from £60. Toner, servicing and engineer support are quoted separately under the selected managed service. Ask for an itemised quotation confirming VAT, print charges, installation, any upfront charges and the contract term.
Why choose Zero
Support for your equipment,
under your agreed service
We believe your photocopier rental supplier
should make life easier, not harder. That means dependable
support, transparent service and fewer unexpected costs.
Complete support from day one
Installation, training, maintenance and ongoing
assistance are all handled by one experienced team.
What is included
Built around reliable business support
10 benefits
01
Predictable monthly costs
Spread equipment costs over an agreed business rental term.
02
Business rental
Long-term agreements designed specifically for organisations.
03
Full service support
Toner, repairs, maintenance and engineer support can be included.
04
Usage monitoring
Monitor print volumes, costs and device performance.
05
Automatic toner supply
Remote monitoring can identify low toner levels and trigger replenishment before you run out.
06
Parts and labour under agreed cover
Covered repairs, replacement parts and engineer labour are included within the service agreement.
07
Proactive monitoring
Device alerts and meter information help us identify issues and manage supplies remotely.
08
Print security
Secure release, user authentication and access controls help protect confidential documents.
09
Digital workflows
Scan documents to email, SharePoint, cloud storage and approved network locations.
10
User training
Operator training helps your team use key print, copy and scanning functions confidently.
Comparison
Renting or buying?
See the difference clearly.
Compare the initial cost, ongoing support and long-term
flexibility of purchasing equipment outright against a
managed lease or rental agreement.
Which option is right for you?
Buying can suit businesses that prefer capital ownership,
while renting can reduce the
initial capital requirement and provide more predictable
equipment costs.
Side-by-side comparison
Choose the funding model that fits your business
2 options
01
Option 1
Buying outright
Upfront cost
Higher initial capital cost
Maintenance
Arranged separately
Repairs
Potential unplanned expense
Upgrade options
Requires another purchase
02
Flexible choice
Option 2
Rental agreement
Upfront cost
Little or no initial capital cost
Maintenance
Available through managed service
Repairs
Covered when included in service
Upgrade options
Flexible review and upgrade options
Our process
Getting your new equipment is simple
From your first enquiry through to installation, we manage everything for you.
01
Discovery call
We review your current equipment, print volumes, workflows, frustrations and future requirements.
02
Tailored proposal
We recommend suitable devices, contract terms and service levels with clear, itemised pricing.
03
Installation and setup
We deliver, install, configure and test the equipment before training your users.
04
Ongoing support
We manage toner, maintenance, remote monitoring and engineer support throughout the agreement.
Industries
Trusted by businesses across the UK
We support organisations of every size with managed print, leasing and document solutions.
Legal and professional services
Secure document handling, controlled printing and dependable high-volume scanning.
Finance and insurance
Auditable print environments, secure release and reliable branch support.
Manufacturing and logistics
Durable equipment for operational documents, labels, reports and multi-site teams.
Education
Cost-controlled printing, departmental reporting and straightforward user access.
Healthcare
Secure workflows for sensitive records with dependable support and device uptime.
Retail and hospitality
Compact, reliable devices for back-office documents, invoices and operational reporting.
Customer reviews
What our customers say
Customer feedback on our print services. Each testimonial identifies the customer and their location where supplied.
"We've been customers of Zero's for over 10 years. Nothing would make us switch supplier because we trust them implicitly with our print fleet. Turnaround on service calls is always quick."
"Zero took ownership of the request from day one. We receive exceptional service and attention at every stage of the relationship."
"Working with The Zero Group has been a genuinely smooth and professional experience from start to finish. The whole process was seamless and the equipment is working without a hitch."
Photocopier rental provides your business with a professional multifunction copier for an agreed monthly amount and contract term. A separate managed service agreement can cover toner, maintenance, replacement parts, labour and engineer support.
The cost depends on the required print speed, colour capability, monthly volume, finishing options and agreement length. Floor-standing A3 multifunction systems can start from around £60 per month, subject to specification and service requirements.
No significant distinction is normally intended. Photocopy machine rental, copy machine rental and photocopier rental commonly describe an agreement for multifunction equipment capable of printing, copying and scanning.
Yes. A3 multifunction photocopiers are available for businesses requiring larger paper sizes, higher print volumes, advanced scanning and document finishing options.
Toner can be included under the separate managed service agreement. The proposal will clearly distinguish the equipment rental cost from the ongoing service and usage charges.
If your requirements change, we can review your print volumes, users and workflows and explain any suitable upgrade or expansion options together with their effect on the agreement.
Photocopier rental is designed for organisations that need professional A3 or A4 multifunction equipment for ongoing business use and prefer an agreed monthly equipment cost rather than purchasing the device outright. A separate managed service can be added where toner, maintenance and engineer support are required.
Photocopier rental spreads the equipment cost over an agreed business term, while buying means purchasing the hardware outright. The appropriate route depends on whether your organisation prefers ownership or an agreed monthly equipment cost, as well as the required specification and support arrangement.
The service agreement can cover toner cartridges, replacement parts, labour and engineer callouts for the agreed contract period. Depending on the solution, it may also include automatic toner replenishment, remote monitoring, preventative maintenance and usage reporting.
Yes. Our team can deliver the equipment, connect it to your network, configure print drivers and scanning destinations, apply the required security settings and provide operator training.
We target rapid engineer response throughout our supported areas, with many service calls attended on the same working day. Remote diagnostics are also available. The precise service level is confirmed within your proposal.
We provide clear, itemised pricing showing the equipment cost and service cost separately. Included items such as toner, parts, labour, maintenance and engineer callouts are explained before you commit.
The illustrated £20 desktop A4, £40 floor-standing A4 and £60 floor-standing A3 prices are monthly equipment starting prices on a 60-month agreement. Toner, servicing and engineer support are quoted separately under the selected managed service. Ask for an itemised quote confirming VAT, print charges, installation and any upfront charges.
These pages describe long-term business equipment agreements, typically 36–60 months. If you need equipment for an event or a shorter period, contact us to confirm availability and terms before relying on the illustrated prices.
Free tailored quotation
Tell us what your business needs
Share a few details about your current equipment and requirements. A print specialist will review your enquiry and contact you with practical options and clear pricing.
Professional installation available
Automatic toner replenishment
UK-based support desk
Parts and labour under agreed cover
Free tailored quote
Request your free quotation
Complete the form and we will respond within two working hours.
Head of Marketing & Data • Updated 23 September 2026 • 1 min read
Tell us what your business needs
Share a few details about your current equipment and requirements. A print specialist will review your enquiry and contact you with practical options and clear pricing.
