From £20/month for a desktop A4 device. Flexible 36–60 month agreements with toner, parts and maintenance included. Same-day engineer response across all UK regions. Trusted by 500+ businesses since 1999.
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Quick answer
Photocopier Leasing is a long-term contract where UK businesses rent printers instead of buying them. Monthly costs start from £20 for a desktop A4 device or £60 for an A3 multifunction printer. Toner, parts and engineer support are included in the service contract.
What is Photocopier Leasing?
Photocopier leasing is a finance agreement where a business pays fixed monthly instalments over 36 to 60 months to use a multifunction photocopier. A separate service contract covers toner, parts, labour and engineer callouts alongside the lease.
Service contract note
A service contract runs alongside the lease or rental agreement and covers toner, all parts, labour and on-site engineer callouts for the contract duration - kept separate from the hardware agreement so costs are always transparent.
Print, copy & scan A3 and A4
One device handles all your document formats - from standard A4 to large-format A3 proposals.
36–60 month flexible terms
Choose a contract length that matches your budget cycle. Upgrade mid-term if your volumes change.
Full service included
Toner, parts, labour and engineer callouts all covered under a separate service contract.
Secure print management
Authentication, user permissions and secure release protect sensitive documents.
Indicative UK pricing 2026
Photocopier Leasing starts from £20 per month for a desktop A4 device, up to £60+ per month for an A3 floor-standing multifunction printer. All prices are on 36-month terms and include a full service contract - toner, parts and engineer callouts included.
Desktop A4
From
Compact A4 desktop printers for individual workstations or small teams with modest print volumes.
1–5 users
Floor-standing A4
From
High-speed A4 workgroup devices for teams sharing a central network printer.
5–20 users
Floor-standing A3
From
Full A3 multifunction devices for high-volume teams needing large-format print, copy and scan.
10–50 users
Prices shown are indicative monthly figures on a 60-month term and include the service contract covering toner, parts and labour. Exact pricing depends on device model, colour vs mono usage, and volume. Request a tailored quote - we respond within 2 working hours.
Photocopier Leasing across the UK
The Zero Group is one of the UK's leading independent providers of photocopier leasing. We supply modern Toshiba and Ricoh multifunction devices with full toner, maintenance and same-day engineer support included on flexible 36–60 month contracts. With over 20 years' experience, 500+ active UK business customers and ISO 9001 certification, we help organisations across England, Scotland, Wales and Northern Ireland reduce print costs, improve security and simplify their print fleet management.
Quick setup
From first call to fully installed - usually 7–14 days nationwide.
Flexible terms
36–60 month agreements with easy mid-term upgrades.
Proactive support
Remote monitoring, automatic toner and rapid engineers.
Cost control
Right-sized machines matched to your actual print volumes.
UK-wide coverage
200+ towns and cities. Same pricing and service standards throughout.
Dedicated account
A named account manager who knows your setup.
Make the right choice
Straight comparison based on real UK business contracts
| Option | Upfront cost | Monthly cost | Toner & parts | Upgrade flexibility | Best for |
|---|---|---|---|---|---|
|
Leasing / Rental Zero Group |
£0 | Fixed & predictable | Fully included | Mid-term upgrades | Most UK businesses |
| Outright purchase | High (£1k–£20k+) | None (after purchase) | Extra contract | Hard to upgrade | Very high volume only |
| Budget competitor rental | Low | Lower headline rate | Hidden extras | Limited | Price-sensitive only |
Scroll sideways to see full table
Zero Group keeps hardware and service contracts separate for full transparency - unlike many competitors who bundle and obscure costs.
Key advantages
Transparent pricing, professional installation, and full ongoing support - included as standard.
Hardware lease + separate service contract for toner, parts & labour
Devices matched to your actual monthly print volumes
Servicing, repairs and proactive monitoring throughout your agreement
Authentication, user permissions and secure release for sensitive documents
2026 recommendations
Excellent colour quality and reliability for most office environments. Print, copy, scan and fax in one device.
Ideal for: 5–25 users
Fast, energy efficient with outstanding scan-to-cloud and SharePoint features. Low running costs per page.
Ideal for: Medium teams
High-volume A3 colour powerhouse for busy departments and print rooms requiring fast output.
Ideal for: Large teams & print rooms
We'll recommend the right device for your actual volumes during the discovery call - no upselling.
Trusted across industries
High-volume document work with strict security and confidentiality requirements.
Robust, high-volume printing for labels, reports and operational documents.
Reliable, cost-effective print solutions for public sector organisations.
Secure printing with user authentication and compliance-grade audit trails.
GDPR-compliant print management with data overwrite and user permissions.
Consistent devices, pricing and management across all UK office locations.
How it works
Four straightforward steps - no jargon, no surprises.
We review your current setup, print volumes and requirements across all locations.
We recommend the right devices, terms and service levels with clear, itemised pricing.
We deliver, install, configure and train your team. You're printing from day one.
Remote monitoring, toner supply and fast engineer response for the life of your agreement.
Customer stories
Real feedback from organisations we've supported.
We've been customers of Zero's for over 10 years now. Nothing would make us switch supplier - we trust them implicitly with our print fleet. Turnaround on service calls is always quick.
We've dealt with Zero for many years and always found them straightforward and good to their word. Just wanted to thank you for the professionalism during our recent printer rollout to all twelve branches.
Working with The Zero Group has been a genuinely smooth and professional experience from start to finish. The whole process was seamless, and the equipment is working without a hitch.
Request a quote
Tell us about your current printers, volumes and locations. We'll respond with tailored options and pricing within 2 working hours.
No obligation, ever
Honest advice and options - no pressure, no upselling.
2-hour response guarantee
During business hours, Monday to Friday, 08:30–17:30.
Fully transparent pricing
Hardware and service costs clearly separated from day one.
Rapid installation
7–14 day deployment across all UK regions.
Named account manager
One contact who knows your business and your equipment.
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Serving all UK regions
Join 500+ UK businesses that trust The Zero Group for photocopier leasing - clear costs, fast support, no surprises.
